Tenured Adjustments in Linq ERP

Teachers (and those on the teachers guide), Athletic Trainers, Office Staff (excluding IT personnel and part-time secretary), and Administration receive Tenure. For Teachers, Athletic Trainers and Administrators, tenured is obtained 4 years and 1 day from being hired. If an employed tenured teacher moves into an Administrator position, then it is 2 years and 1 day from being moved into this new position. For Office Staff, tenure is obtained 3 years and 1 day after hiring.

When tenured has been obtained for an employee, then the NJSMART Employment Status will need to be adjusted in Linq ERP. To do this:

From the Employee Master screen in the Last column, click on the arrow down and start typing the last name of the employee. Choose this employee from the list that appears.

Click on the GO drop down and choose Dates.

• On the Date Type column, locate the EMST code and
• Click on the down arrow on the Code box on the EMST code line.
• Click on the Date Code 01381 Tenured or Permanent
• Click OK to close this box
• You should now see the new code listed on the Date Screen.

You will also need to add a tenured date for the Date Screen. To do so:

• Click on the + sign (on the action line).
• In the blank box that appears, click on the drop down an choose TENR
• Tab over to the date box and enter a date that is 4 years and 1 day past the employee’s start date if a teacher. (As an example, if an teacher started on 8/23/23, then the TENR date is 8/29/2027.) Use the years/day listed above for those receiving tenure other than 4 years/1 day.
• Once done, click on the SAVE icon.
  

Now you will need to go to the employee’s job/pay for the year that the employee obtained tenure (in this example above, it would be the 2027-2028 school year).

• On the employee’s TCHR job/pay, click on the box for Contract Code and change the code to either CLTD (200 days for Teachers) or CLDY (205 days for Counselors/CST/ESL staff or 206 days for Athletic Trainers).

• If it is an Administrator or Secretary reaching tenure, then you would change the Contract Code to: CLAS.

Click the SAVE icon.