Provisional Teacher Program-Entering a New Hire

When a new Teacher, Ed. Services (School Psychologist, Counselor, etc.) or Administrator is hired with a CE or CEAS certificate, then he/she will need to be entered into the Provisional Teacher Program, which is the responsibility of this position.

Before you begin, you should already have had a mentor board approved, so get this information from the agenda.

For new educators under a Certificate of Eligibility (CE), you will need to contact the new hire to obtain the alternate route program that the new educator is enrolled into as well as request he/she provide you with a 50-Hour CE-EPP Verification of Program Completion (VOPC) Form. The CE teacher needs to have enrolled in an Alternate Route program and must have completed the 50 hour CE-EPP program BEFORE you can enter him/her into the Provisional Teacher program.

To enter this new hire into the Provisional Teacher Program, you will need to log into the NJEdCert.com website.

• Once you are on the home screen, you will need to click the button, Register an Educator for a New Provisional.
• Enter the new staff member’s last name and social security number (and possibly Date of Brith). The system should find the new hire.
• Verify the email address for this new hire.
• Complete the fields for job type, employment status, start date and additional job details.
• Select the license that matches the position for which you hired the educator.
• Mentorship and alternate route information will be requested, so have this information ready.
• Continue to enter the requested information.
• Once you have completed the registration, a case is created and assigned to the provisional program.
• An application record is created within the case.
• A new provisional teacher process record is created for that educator.
• You will need to refer back to the new teacher’s record in the NJEdCert to print and enter this provisional certificate into alio, and scan/file (into archive & personnel folder) once issued. To do this:

• Login to NJEdCert.
• At the home screen, click on Lookup Educator Certificates
• Type in the First Name and Last Name of the new employee and click Search
• You will see all the certificates that have been issued to the new hire.
• If you see that the Provisional certificate has been issued, then make note of the License number for the provisional certificate you will be printing.
• On this same screen, scroll all the way down to Accounts Recently Viewed. You should see your Educator’s personal information listed. If you do not, then click on the search bar and type in the educator’s first and last name and hit you return key.
• Click on the educator’s name (should be in blue type).
• On this page, to the right you will see a series of boxes. Scroll down to the box titled Certificate or Credential.
• There you should see the Provisional record type with the license number (or numbers for those with multiple provisional certificates).
• Click on the license number (in blue type) of the provisional you wish to print.
• Now you see the provisional certificate. In the upper right corner, click on the box Printable View.
• In the upper right corner, click Print This Page.
• After you have printed the page, click Close Window (in the upper right corner).
• To get back to the page to print a second provisional, then click the back arrow in the upper left of the google website bar.
  Repeat the process above for printing a second provisional certificate.