NJ New Hire Reporting and Reporting of Terminations

New Employees and Terminated Employees need to be reported to the New Jersey Child Support Employer Services Portal. New hires must have started before you can report and for terminated employees (retirement, resignation, termination), the termination date must have passed.

I usually try to report just once a month. However, the state wants you to report the new hire or the terminated employee within a month of beginning or ending employment. During busy hiring months, you may have to report it more often.

To do this, log into the website: njcsesp.com/login: FEIN # is 226002845, your email address (or the email address of the person who is the main reporter for the school district. At this writing, that is this desk’s responsibility.), and enter a password. All of this will need to have been setup before you can enter the new hire or terminated employee into the system.

Once logged in, to report new hires:

• Click on the box Report a New Hire
• Enter the information into each of the boxes shown. Note: We do not report any independent contractors, so that box is always No.
• Once finished entering the data, click the Submit New Hire Report button.
• Do this for all new hires.
• Once you are finished entering the new hires, then click on View New Hires (in the listing on the left).
• Then click Send Confirmation for These Reports
• Then click Print this Report as a List
• Then print the report.
• You will also receive an email listing all of the new hires you just entered with today’s date as the date received.
  

To report Terminations:

• Click on Report Terminations (either upon first log in or from the list on the left).
• Enter the information for each of the boxes shown.
• Note: You will need to answer the last question “Does this employee have an income withholding order (IWO?)”
• To find out the answer, log into ERP, go to the terminated employee’s Employee Taxes/Deductions/Benefits page and check to see if any Deductions were being held for child support. If so, answer Yes to the question. If not, answer No to the question.
• Once done, click the Preview Submission button.
• Review the data you entered, then click the Submit Termination Report button. Do this for all terminations.
• Once you are finished entering the terminated employees, then click on View Terminations (in the listing on the left).
• Then click Send Confirmation for These Reports
• Then click Print this Report as a List
• Then print the report.
• You will also receive an email listing all of the terminations you just entered with today’s date as the date received.
  

File these reports in the yellow folder in my desk. At the end of a school year, I would print a report for the full school year “7/1/__ to 6/30/__) for both the New Hires and for the Terminations, by clicking on View New Hires (or View Terminations) page.