Determining: Employee Vs. Vendor

To determine if a new employee should be considered an employee or vendor, keep in mind that:

• Employees: Hired to work in positions paid on a contract basis or in an established part-time or substitute position (such as part-time custodians or substitute teachers).
• Vendors: Newly hired to work hourly and/or daily positions only. Examples of vendor positions are: Athletic Extra Pay Hourly, Pit Musicians.

The rule is if the new hire has worked for the district and received a paycheck through our payroll system in the current calendar year (Jan.-Dec.), then this person would be added as an employee. If the new hire will only be working in an hourly and/or daily position and has not received pay through a paycheck in the current calendar year (Jan.-Dec.), then this person would be added as a vendor.

Quite often, a retiree will wish to return as a Site Manager (under Athletic Extra Pay Hourly). To determine whether this re-hire would be considered as a vendor or an an employee, see the two examples below:

• Sue Kellner retired 2/28/25 as a secretary for Morris Hills. Then in November of 2025, she was retired as a Site Manager (Athletic Extra Pay Hourly). Since she would receive pay for this hourly position in the 2025 calendar year, she would be added as an employee.

• Sherri Rome retired 6/30/25 as a teacher or Morris Hills, then in March of 2026, she was rehired as a Site Manager (Athletic Extra Pay Hourly). Since she will NOT receive pay for this hourly position in the 2025 calendar year, but in a new calendar year, then she would be added as a vendor.